How to use the beautiful ai PowerPoint add-in (2023)

Jennifer Sharkey
23 Mar 202303:37

TLDRThis tutorial video showcases how to integrate the Beautiful AI PowerPoint add-in for a seamless presentation experience. It guides users through the process of obtaining an account, installing the add-in, and utilizing its features to create smart slides. The script explains how to navigate the interface, customize slides with fonts and colors, and edit content using Beautiful AI's tools. It also highlights the benefits of a Pro or Enterprise account for advanced features like the Designer Bot.

Takeaways

  • 📝 Start by creating a Beautiful.ai account or using a free 14-day trial.
  • 🔍 Within PowerPoint, find and install the Beautiful.ai add-in from the 'Insert' tab.
  • 📌 Sign in to your Beautiful.ai account through the add-in to access its features.
  • 🔄 If sign-in issues occur, try closing and reopening the Beautiful.ai panel.
  • 🎨 Choose from smart slide options and select a style for Beautiful.ai to generate the slide.
  • ⚙️ Customize your slides with different colors, fonts, and layouts as needed.
  • 🖼️ If Beautiful.ai doesn't recognize your fonts, select new ones from the provided options or upload your own.
  • 💡 Use the 'More options' button for advanced customizations of slide elements.
  • 🛠️ Edit smart slides within Beautiful.ai, including colors, layouts, decorative elements, and text.
  • 🤖 Pro team or Enterprise account holders can utilize the Designer Bot for text rewriting.
  • 💾 Save your slides as editable PowerPoint slides or as images, depending on your preference.
  • 📚 Continue to build your presentation by adding more slides and customizing them as needed.

Q & A

  • What is the purpose of the Beautiful AI PowerPoint add-in?

    -The Beautiful AI PowerPoint add-in is designed to integrate the smart slide creation capabilities of Beautiful AI with the familiarity of PowerPoint, allowing users to create visually appealing presentations with ease.

  • Do I need an account to use the Beautiful AI add-in?

    -Yes, you need a Beautiful AI account. You can start with a free 14-day trial and then use the free basic account after the trial ends.

  • How do I access the Beautiful AI add-in within PowerPoint?

    -In PowerPoint, click the 'Insert' tab and then click the 'Get Add-ins' button. Search for 'Beautiful AI' in the pop-up window and click 'Add' to install the add-in.

  • What should I do if the sign-in process within the Beautiful AI panel doesn't work?

    -If the sign-in doesn't work, try closing the panel by clicking the Beautiful AI button, then open it again to resolve the issue.

  • How can I insert a smart slide using Beautiful AI?

    -Within the Beautiful AI panel, click the 'Add Slide' button to insert a smart slide into your PowerPoint presentation.

  • What happens if Beautiful AI doesn't recognize the fonts in my presentation?

    -If Beautiful AI doesn't recognize the fonts, you will be prompted to select new fonts for headings and body text. You can upload your own font files or choose from the options provided.

  • Can I change the color scheme and slide background in Beautiful AI?

    -Yes, you can change the color scheme and slide background within the Beautiful AI panel. The colors shown are from the color scheme selected within PowerPoint.

  • How can I customize the slide further in Beautiful AI?

    -Click the 'More Options' button for additional customizations such as slide color, font, and layout.

  • What are the editing capabilities within Beautiful AI for a smart slide?

    -You can edit the slide color, layout, decorative elements, switch the smart slide, and change the content like images, font characteristics, and the actual text within Beautiful AI.

  • How does the Designer Bot feature work for Pro Team or Enterprise accounts?

    -The Designer Bot feature allows users with a Pro Team or Enterprise account to rewrite the text for their slides, providing an additional layer of customization and personalization.

  • What are the saving options for a smart slide created with Beautiful AI?

    -You can save the smart slide as an editable PowerPoint slide or as an image. Choose your preferred saving method and click 'Save to PowerPoint' to finalize.

Outlines

00:00

📊 Integrating Beautiful AI with PowerPoint

This paragraph introduces the Beautiful AI add-in for PowerPoint, emphasizing its integration with familiar PowerPoint tools and the smart slide capabilities of AI. It guides users through the process of obtaining a Beautiful AI account, accessing the add-in from within PowerPoint, and the initial setup steps including signing in and dealing with potential font recognition issues. The paragraph also explains how to customize slide elements such as fonts, color schemes, and backgrounds before inserting smart slides.

🛠 Customizing and Saving Smart Slides

The second paragraph delves into the customization options available within Beautiful AI, including changing slide colors, layouts, and decorative elements. It explains how to edit content directly within Beautiful AI, such as images, fonts, and text, and highlights the additional features available to Pro Team or Enterprise account holders, like the Designer Bot for text rewriting. The paragraph concludes with instructions on how to save slides as editable PowerPoint slides or images and encourages users to continue building their slide decks with the help of AI features.

Mindmap

Keywords

💡PowerPoint add-in

A PowerPoint add-in is a software component that extends the functionality of Microsoft PowerPoint. In the context of the video, the 'beautiful AI' add-in is used to enhance the presentation creation process by integrating smart slide features. The script mentions installing and using this add-in to create slides more efficiently within PowerPoint.

💡beautiful AI account

A 'beautiful AI account' is necessary to access and use the services provided by the 'beautiful AI' add-in. The video script suggests starting with a free 14-day trial and then continuing with a free basic account post-trial. This account is essential for the authentication process when using the add-in within PowerPoint.

💡Insert Tab

The 'Insert Tab' in PowerPoint is where users can access various options to add content to their slides. The video script instructs viewers to click on this tab to find and add the 'beautiful AI' add-in, highlighting its location within the PowerPoint interface.

💡Get Add-ins

The 'Get Add-ins' option in PowerPoint allows users to browse and install additional features or tools that can enhance their presentations. The script describes using this feature to search for and add the 'beautiful AI' add-in to the PowerPoint environment.

💡Web fonts

Web fonts are fonts that are hosted online and can be used in web design and, as mentioned in the script, in presentation tools like 'beautiful AI'. The video explains that if 'beautiful AI' does not recognize the fonts in a presentation, users may need to select new web fonts for their headings and body text.

💡Color scheme

A 'color scheme' refers to a set of colors that are used harmoniously in a design. The video script discusses the ability to change the color scheme within the 'beautiful AI' add-in to match the user's branding or preferences, which is an important aspect of creating a cohesive and visually appealing presentation.

💡Smart slide

A 'smart slide' is a pre-designed slide template that can be customized with the user's content. The script explains how to insert a smart slide using the 'beautiful AI' add-in and customize it with different styles, colors, and layouts.

💡Designer bot

The 'designer bot' is an AI feature within the 'beautiful AI' add-in that can assist with the creation and rewriting of text for slides. The script mentions that users with a Pro Team or Enterprise account can utilize this feature to enhance their presentations with professionally written content.

💡Editable PowerPoint slide

An 'editable PowerPoint slide' is a slide that users can modify within PowerPoint after it has been created. The video script describes saving smart slides as editable slides to allow for further customization and personalization within the PowerPoint environment.

💡Thumbnail pane

The 'thumbnail pane' in PowerPoint displays a small, preview version of each slide in the presentation. The script mentions that after saving a smart slide, it will appear in this pane, allowing users to easily navigate and organize their slides.

💡Customization

Customization refers to the process of tailoring a product or service to meet specific needs or preferences. In the video, customization is discussed in the context of modifying slide colors, fonts, and layouts using the 'beautiful AI' add-in to create a personalized presentation.

Highlights

Introducing the Beautiful AI PowerPoint add-in for enhancing presentations with smart slides.

Need for a Beautiful AI account to use the add-in, with an option for a free 14-day trial and a free basic account post-trial.

Accessing the add-in through PowerPoint's 'Insert' tab and searching for 'Beautiful AI' in the add-ins window.

Instructions on adding and agreeing to the terms of use for the Beautiful AI add-in.

Appearance of the Beautiful AI button in the Home tab and troubleshooting sign-in issues.

Inserting smart slides by clicking the 'Add Slide' button within the Beautiful AI panel.

Handling font recognition issues by selecting new fonts for headings and body text.

Customizing color schemes and slide backgrounds from the options provided in Beautiful AI.

Setting custom or brand colors in PowerPoint before adding Beautiful AI slides for consistency.

Customizations available through the 'More Options' button for slide color, font, and layout.

Choosing smart slide options and styles for slide generation within Beautiful AI.

Editing capabilities within Beautiful AI, including changing slide color, layout, and decorative elements.

Utilizing the Pro Team or Enterprise account feature to rewrite text with the Designer Bot AI.

Saving slides as editable PowerPoint slides or images and the process of saving to PowerPoint.

Building a slide deck by continuing the process of adding and saving smart slides.

Using the Designer Bot AI feature for slide generation with a Pro Team or Enterprise account.

Editing slides post-creation, including images, text, and slide color adjustments.

Continuing with more slide design tips and tricks in the remainder of the video.

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